---
title: "Move your data over (we do it for you)"
description: "Upload your roster, staff list, and records from your old system or paper. Our team sets everything up for you, free, whatever your size."
type: guide
updated: 2026-09-14
canonical_url: https://help.nestlicare.com/getting-started/migrate-your-data
roles: ["super_admin", "center_admin"]
platforms: [web]
---
You don't have to retype a year of records to move to NestliCare. Send us what you already have and our team sets up your families, children, and staff for you. This is free for every daycare, no matter how many children you have.

## How it works

1. In the dashboard, go to **Settings → Data Migration**.
2. Under **Import Data**, click **Click to upload files** and pick your files.
3. That's it. Our team takes it from there and sets up your data in your account. We'll email you when it's ready or if we have a question.

<ScreenshotWithPointers
  src="/screenshots/getting-started/settings-data-migration.png"
  alt="The Data Migration tab in Settings, listing what you can send and a file upload area accepting CSV, Excel, PDF, Word, and photos"
  caption="Settings → Data Migration. Upload your files and our team sets up your data for you."
/>

## What you can send

Send whatever you have. You do not need to clean it up or fit it to a template first.

- Children rosters or enrollment lists
- Staff or employee lists
- Family or parent contact sheets
- CSV exports, spreadsheets, or PDFs from your current software
- Photos of paper sign-in sheets or handwritten records

Files can be CSV, Excel, PDF, Word, or photos, up to 50 MB each.

<Callout kind="tip" title="Exporting from another system?">
Most daycare platforms let you export a CSV or PDF of your roster and contacts. Grab that export and upload it as-is. If your current tool won't let you export, a clear photo or scan of your records works too.
</Callout>

## What comes over, and what doesn't

We set up the forward-looking data that runs your daycare day to day:

- **Families, parents, and children** with their contact details
- **Staff** and their roles
- **Rooms and enrollment** so children land in the right place

A few things can't come over, and that's normal:

- **Saved card and bank details** never transfer between systems. This is a security rule that applies to every platform, not just us. Parents re-enter their payment method once on their first invoice, which takes under a minute.
- **Historical attendance, photos, and old messages** aren't migrated. Keep your old system open for reference, or export those records once before you close your account.

## After your data lands

Once your families and children are in, finish setting up:

- [Set up billing](/getting-started/set-up-billing) so you can send invoices.
- [Invite your team](/getting-started/invite-your-team) so teachers can log in.
- Invite parents to the app from each family card.

## Want help planning the whole switch?

The upload above covers the data itself. If you'd like a hand planning the full move (timing, what to tell parents, aligning with your billing cycle), email [support@nestlicare.com](mailto:support@nestlicare.com) with your current software name and how many children you have. We'll plan it with you. Also free. See [Switching from other software](/getting-started/switching-from-other-software) for the full playbook.