---
title: "What you can do from the Admin tab"
description: "The gold ADMIN tab in the mobile app, everything it contains, and which jobs still need the web dashboard."
type: guide
updated: 2026-10-11
canonical_url: https://help.nestlicare.com/owners/mobile/admin-tab-overview
roles: ["center_admin", "super_admin"]
platforms: [ios, android]
---
{/* Living inventory: when a card is added to or removed from the mobile Admin hub,
    update this article too. It is what NestliAI answers "can I do X from my phone" from. */}

If you own or help run a center, the mobile app has a fifth tab that your teachers do not see: a gold **ADMIN** button in the middle of the tab bar. Tapping it opens the admin hub — a single list of everything you can run from your phone.

<VideoEmbed
  src="phone-owner-tour"
  title="Run your daycare from your phone (narrated, 2 minutes)"
  captions={false}
/>

<ScreenshotWithPointers
  src="/screenshots/owners/mobile/admin-tab-hub.png"
  alt="The Admin hub in the NestliCare mobile app, showing Ask NestliAI, Families and Children, and the Staff and Time section"
  pointers={[
    { x: 36.6, y: 89, caption: "ADMIN — the gold tab. Only owners and center admins see it" },
    { x: 18.7, y: 20.3, caption: "The center you are currently working in" },
    { x: 1, y: 28.3, caption: "Ask NestliAI — questions about your center, answered from your live data" },
    { x: 1, y: 62.4, caption: "Cards are grouped into sections, the same groups as the web sidebar" },
  ]}
/>

## What is on it

At the top right of the hub there's a **Check-in QR code** button. It opens your center's check-in code, so you can show it or switch between a printable and a rotating code. A single-center daycare may also see its setup checklist at the top, and **Ask NestliAI** appears if NestliCare has turned it on for you.

Below that, the hub is grouped into sections:

- **Families & Children**: add children, their parents, enrollment and tuition. Under it:
  - **Children**: find any child by name
  - **Medication** (Android: **Medication requests**): requests families signed, and doses given
  - **Incidents**: every incident report, from open to closed; open one to change its status or notify the parent
- **Staff & Time**:
  - **Staff**: profiles, pay, documents
  - **Schedule**: who is working, and where (when Staff Scheduling is on)
  - **Timesheets**: hours, corrections, and payroll exports (when Timesheets is on)
  - **Manage Leave**: approve, log and export time off
  - **Training**: approve training submissions
- **Curriculum**: **Week plans**, **Observations**, **Coverage** and **Progress reports**
- **Admissions**: **Admissions & CRM**, your pipeline, tours and follow-ups (when the Admissions feature is on)
- **Documents**: **Documents & forms** (requests, child files, templates)
- **Invoices & Finances**: **Invoices**, **Family Accounts** (who owes what), **Billing** (plans, discounts, subsidies, late fees), **Finances** (payouts and your Stripe account) and **Books** (money in, money out, monthly close)
- **Organization**: **Rooms**, **Activity tiles** (your own logger tiles), **Calendar** (closures, holidays and events), **Reports** (attendance, ratios and exports), **Data Migration** and **Settings** (features, check-in and notification defaults)

## Who sees what

Owners see everything above. Center admins see most of it, with these exceptions:

- **Finances** and **Books** are for owners only.
- **Data Migration** is for owners only.
- **Settings** opens for center admins, but shows "Organization settings are for the account owner" instead of the switches.

<ScreenshotWithPointers
  src="/screenshots/owners/mobile/admin-tab-more.png"
  alt="The lower half of the Admin hub, showing Invoices and Finances, Organization, and the More on the web section"
  pointers={[
    { x: 1, y: 1, caption: "Invoices & Finances — invoices, family accounts, billing plans, your payout account, and Books" },
    { x: 1, y: 32.7, caption: "Organization — rooms, calendar, reports, migration and settings" },
    { x: 1, y: 64.6, caption: "Settings — where the check-in and clock-in options live (owners only)" },
    { x: 1, y: 76.1, caption: "More on the web — jobs the app deliberately hands to the browser" },
  ]}
/>

## What still needs the web dashboard

The app tells you this itself. At the bottom of the hub there is a **More on the web** section listing the jobs that open in a browser rather than in the app — currently your enroll page, enrollment packets and automations, and the enrollment forecast.

Timesheets on the phone handle the day-to-day fixes: adding or editing a punch, adjusting hours, and finalizing or reopening a week. See [Approve a timesheet](/owners/staff/approve-a-timesheet).

Some settings stay on the web: your organization's name and timezone, billing currency, tax details, and the **Not here yet** check.

If you cannot find something on your phone, the web dashboard has it. The two share the same data, so a change made in either shows up in the other straight away.

<Callout kind="info" title="Teachers never see this tab">
The ADMIN tab appears only for owners and center admins. A teacher signing in on the same app sees four tabs — Home, Dashboard, Messages and Me — and no admin hub. If a member of your team says they cannot find it, check their role on the **Staff** page rather than their app version.
</Callout>

## The other tabs

The Admin tab does not replace the rest of the app. Alongside it you still have:

- **Home** — the activity feed for your center
- **Dashboard** — your own working day, including the clock-in banner and the quick actions for logging activities, meals, incidents and photos. The **Incident** tile here opens the list of every filed report (app 6.0 or later); a single child's reports are under that child's profile → **Documents**. See [Report and review incidents](/owners/safety/report-and-review-incidents).
- **Messages** — conversations with families and staff
- **Me** — your own profile and settings

Your own clock-in lives on the **Dashboard** tab, not here. See [Clock in and out from your phone](/teachers/timesheets/clock-in-and-out).

Related: [Find your way around](/getting-started/find-your-way-around), [Get the mobile apps](/getting-started/get-the-mobile-apps).