--- title: "Tax season and year-end records" description: "Pull the payment records your accountant needs, and help parents download their annual payment statement for taxes or a dependent-care FSA." type: guide updated: 2026-10-09 canonical_url: https://help.nestlicare.com/owners/situations/tax-season-and-year-end roles: ["super_admin", "center_admin"] platforms: [web] --- At year-end you need two things: clean numbers for your own accountant, and an answer for parents who ask for a total they can use on their taxes. Here's where each comes from. ## For your accountant Under **Reports**, the **Billing** category has everything a bookkeeper wants: - **Billing Ledger**: the full transaction log for a period. - **Payments**: payments received and credits applied. - **Invoices**: everything you billed. - **Outstanding Balances**: unpaid balances. Set the date range to the full year, open the report you need, and click **Export CSV**. That hands your accountant the raw records without you retyping anything. See [Reports overview](/owners/reports/reports-overview). ## For a parent who asks for a year-end total Parents can download an annual payment statement themselves. It's a PDF of every payment they made to you in a year, and it includes payments you recorded by hand, like cash or checks. - **iPhone app:** **Me → Payment statement**. Pick a year (or a custom date range), then **Download statement**. - **Android app:** **Me → Annual statement → Download annual statement**. - **Web:** **Payments**, then the **Annual statements** card at the bottom. **Fill in your legal details first.** The statement shows your daycare's registered name and tax ID, which parents need to claim childcare costs. Add them under **Settings → General → Legal & registration** (owners only). Until you do, parents still get a record of their payments, but the app tells them your registration details are missing. If a parent can't get to their statement, pull the year's **Payments** report, filter it to their family's dates, and send them the total. You can also have signed documents and periodic CSV reports emailed to you automatically as an off-platform paper trail. Set that up under Settings → Reports (Email Reports & Backups). It's a good habit for year-end. ## Related - [Export a financial report](/owners/billing/export-a-financial-report) - [View your tuition history](/parents/payments/view-your-tuition-history) (parent article) - [Reports overview](/owners/reports/reports-overview)