---
title: "Give a center admin finance access"
description: "Let a center admin open the Finances page for their own center, without giving them your payout accounts or bank details."
type: setup
updated: 2026-08-12
canonical_url: https://help.nestlicare.com/owners/staff/give-a-center-admin-finance-access
roles: ["super_admin"]
platforms: [web]
---
The **Finances** page is owner-only by default. If you want a center admin to see how their site is doing financially without handing over your banking, grant them **finance access**. It is granted per person, and it is scoped to the one center they run.

## Grant it

1. Go to **Staff & Time → Staff** and open the person's profile.
2. Find the **Finance access** section.
3. Click edit, tick **Let them open the Finances page**, and save.

Only owners can flip this. Center admins can see whether a colleague has the grant, but cannot give it.

<Callout kind="info" title="They need a center first">
Finance access is scoped to a center, so the person must be assigned to one before you can enable it. If the checkbox is disabled, assign their center and come back.
</Callout>

## What they get

With the grant, a center admin can open **Billing & Payments → Finances** and see, **for their own center only**:

- revenue and the headline figures
- the payment history ledger
- the CSV export of that ledger
- the **Billing Ledger** report in the report library

## What they never get

- **Payout accounts and bank details.** Your connected payment account, its onboarding, and its settings stay with owners.
- **Payment settings**, including who pays the processing fee.
- **Settlements.**
- **Any other center's numbers.** This is enforced on the server, not just hidden in the page, so it holds from every app.

## What a center admin sees without the grant

They keep the parts of billing they need to run their site: invoices for their own center, billing plans, discounts, and the dashboard tiles. What is closed to them is transaction-level detail and the Finances page.

One thing worth knowing: a center admin pinned to a center now only ever sees **their own center's invoices**. That is true whether or not they have finance access.

## Take it away

Untick the same checkbox. Access is revoked immediately, on their next request, without waiting for them to log out.

Changing someone's role away from center admin clears the grant automatically. Every grant and revoke is recorded in your audit trail.

## Troubleshooting

**The Finance access section is not on their profile.** It only appears for center admins. Owners already have full access, and teachers are never eligible.

**The checkbox will not tick.** They are not assigned to a center. Assign one, then grant it.

**They still cannot open Finances.** Ask them to reload. If it persists, check that their role is still center admin, since a role change clears the grant.

**They say the revenue figure is lower than yours.** It should be. Theirs is their center; yours is the whole organization.

Related: [Export a financial report](/owners/billing/export-a-financial-report), [Enable online payments](/owners/billing/enable-online-payments), [Assign to a room](/owners/staff/assign-to-a-room).