Share your calendar with families and staff

Closures, field trips, and picture days matter most when they show up where families already look: their own phone's calendar. Calendar Sharing gives every parent and staff member a private link they can add to Google Calendar, Apple Calendar, or Outlook, so your events appear alongside their own.

It's on by default. There's nothing to set up — just tell people where the button is.

How someone subscribes

1. Open Calendar in NestliCare on the web.
2. Click Subscribe at the top of the page.
3. Pick Add to Google Calendar, Add to Apple Calendar or Outlook, or Copy feed link to paste anywhere else.

That's it. From then on, events you publish flow into their calendar automatically.

What each person sees

The link shows each person exactly what they see inside NestliCare — no more, no less. A parent's feed carries events for their children's centers and rooms plus anything you share with all families; a teacher's feed carries staff-visible events. Holidays and closures follow your Show Holidays to Parents setting.

Each link is private to the person who created it. If a parent leaves your program or a staff member is deactivated, their link stops working on its own.

Turning it off

If you'd rather families not subscribe, go to Settings → Operations → Calendar and turn off Calendar Sharing. Every link that's already been shared stops working immediately. Turn it back on and the same links work again.

Good to know

• New events can take a few hours to appear. Calendar apps refresh subscribed feeds on their own schedule — usually a few times a day. The NestliCare app always shows changes instantly; the subscribed copy catches up.
• It's read-only. Nobody can edit or add events through the link, only see them.
• The link is worth guarding. Anyone who has a person's link can read the events that person sees, so tell families to treat it like any private link and not to post it publicly.