Tax season and year-end records
Pull the payment records your accountant needs, and help parents who ask for a year-end total.
At year-end you need two things: clean numbers for your own accountant, and an answer for parents who ask for a total they can use on their taxes. Here's where each comes from.
For your accountant
Under Reports, the Billing category has everything a bookkeeper wants:
- Billing Ledger: the full transaction log for a period.
- Payments: payments received and credits applied.
- Invoices: everything you billed.
- Outstanding Balances: unpaid balances.
Set the date range to the full year, open the report you need, and click Export CSV. That hands your accountant the raw records without you retyping anything. See Reports overview.
For a parent who asks for a year-end total
Parents often need what they paid you for a dependent-care tax credit. NestliCare doesn't generate a formal year-end tax statement, so:
- Point the parent to their payment history in the app, where they can see what they've paid.
- Or pull the year's Payments or Billing Ledger report, and send the parent their family's total.
Related articles
Offboard a family gracefully
The clean order of steps when a family leaves, so records are kept and nothing bills after they're gone.
Raise your rates without drama
Update your tuition cleanly, so existing invoices aren't disturbed and families hear about it the right way.
Two homes, one child
Set up a child with separated or co-parenting families so both parents stay informed and billing stays clear.
A family is behind on payment
See who owes you, know how overdue it is, nudge them kindly, and record what they pay.
Was this article helpful?