NestliCare

Tax season and year-end records

Pull the payment records your accountant needs, and help parents download their annual payment statement for taxes or a dependent-care FSA.

guideUpdated 2026-10-09 Raw markdown

At year-end you need two things: clean numbers for your own accountant, and an answer for parents who ask for a total they can use on their taxes. Here's where each comes from.

For your accountant

Under Reports, the Billing category has everything a bookkeeper wants:

  • Billing Ledger: the full transaction log for a period.
  • Payments: payments received and credits applied.
  • Invoices: everything you billed.
  • Outstanding Balances: unpaid balances.

Set the date range to the full year, open the report you need, and click Export CSV. That hands your accountant the raw records without you retyping anything. See Reports overview.

For a parent who asks for a year-end total

Parents can download an annual payment statement themselves. It's a PDF of every payment they made to you in a year, and it includes payments you recorded by hand, like cash or checks.

  • iPhone app: Me → Payment statement. Pick a year (or a custom date range), then Download statement.
  • Android app: Me → Annual statement → Download annual statement.
  • Web: Payments, then the Annual statements card at the bottom.

Fill in your legal details first. The statement shows your daycare's registered name and tax ID, which parents need to claim childcare costs. Add them under Settings → General → Legal & registration (owners only). Until you do, parents still get a record of their payments, but the app tells them your registration details are missing.

If a parent can't get to their statement, pull the year's Payments report, filter it to their family's dates, and send them the total.

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