Run the CACFP meals report

See meal counts by type and day, and how many meals are marked claimable. A quick count for planning, not the numbers you put on your CACFP claim.

guideUpdated 2026-10-09 Raw markdown

Reports → Meals (CACFP) gives you a quick count of the meals your team logged: how many of each type, day by day, and how many are marked claimable. Use it to spot gaps and plan food costs.

The report only appears for daycares in the United States.

Run it

Go to Reports in the sidebar and pick Meals (CACFP) under Operations.
Pick a center (or all centers), a room if you want one, and a date range.

The Meals (CACFP) report: stat cards for total and claimable meals, a Daily Meal Counts chart, and a Meal Type Summary table — Stat cards up top (Total Meals, Claimable (CACFP), and a count per meal type), the Daily Meal Counts chart, and the Meal Type Summary table below.

What the numbers mean

Total Meals: every meal logged in the range.
Claimable (CACFP): meals whose Claimable switch is on. Turn it off for a meal you won't claim (a birthday treat, for example) in Organization → Meals → Records.
One card per meal type: Breakfast, AM Snack, Lunch, PM Snack and Dinner.

If some meals were logged with no foods listed, a yellow note at the top says how many and links to those records. Meals with no foods can't show a meal pattern, so add the foods before you claim.

Good uses for this report

Spot missing logs. A day with no lunch count usually means a room forgot to log it.
Plan food costs. Export a month, then multiply each meal type's count by what that meal costs you.
Check your logging habits before month-end, then do the real claim on the CACFP tab.

Export and print

Export CSV downloads a spreadsheet of the report's rows.
Print prints the page as you see it.

You can also add notes for a period at the bottom of the report, such as "Spring break week, fewer meals expected."

Troubleshooting

This report and my claim summary don't match. That's expected. The claim summary on Organization → Meals → CACFP leaves out meals with no check-in that day, extra meals over the daily limit, duplicates and children not enrolled in CACFP. This report doesn't. File from the claim summary.

I don't see this report. It only shows for organizations in the United States. Your country is under Settings → General → Legal & registration (owners only).

I want per-child CACFP detail. Use Organization → Meals → CACFP and Export per-child detail CSV under Claimed Meals by Day.

I need to check meals against the meal pattern. Use the Menu Record on the same CACFP tab. It grades each meal against the federal pattern.

Attendance Change History

The audit trail for attendance records. Every edit, deletion and day entered later, with who made it, when, and what it was before.

Check staff-to-child ratios

Three views of ratio. Room Overview for right now, the Room Day Log for any day, and the Staffing Plan report for how many staff each room's full roster needs.

Emergency Offline Pack

Print a binder of emergency contacts, health info, and pickup codes so your center can keep operating if the app or your internet goes down.

Name-to-Face Checks report

Every headcount your staff ran over a period, who was unaccounted for, and any day a room had children but no check on file.

Was this article helpful?