See the current enrollment snapshot
Get a live view of how many children are enrolled, their status breakdown, and distribution across centers.
The enrollment report is current state only — no date range. Every time you load it, you see how many enrollments are active, ended, and withdrawn right now, broken down by center.
Use it for forecasting, monthly rollups, and answering the "how many kids do we have?" question.
Run it
- Go to Reports and pick Enrollment under Operations.
- It loads right away. Pick a center if you only want one.
Status meanings
- Active — enrolled and attending. What your capacity planning cares about.
- Ended — an extra room placement that was ended (for example, a child who also attended an add-on room).
- Withdrawn — formerly enrolled, no longer attending. History, not current.
The Total Enrolled card counts every enrollment record, including ended and withdrawn ones, so it is bigger than the number of children attending. For current planning, focus on Active.
Common use cases
Monthly board report
Most centers show a "current enrollment by center" chart to their board each month:
- Run the report.
- Screenshot or export CSV.
- Paste into your monthly update deck.
Capacity utilization
Cross-reference with Staffing Plan (Ratios) to see how close to licensed capacity you're operating. If you're at 85% enrolled across centers, you're healthy. At 100%, you're turning families away — time to think about expansion. At 60%, figure out why.
Forecasting for waitlists
Subtract Active from room-capacity totals to see how many open spots exist. Compare to your waitlist / lead pipeline. This drives admissions timing.
What the report doesn't show
- Enrollment dates or history — current state only, no trends
- Per-child detail — use the Children or Families page for individual records
- Financial status — enrolled children with unpaid invoices aren't differentiated here; see billing reports for that
Export and print
- Export CSV — a spreadsheet of the report's rows.
- Print — pie chart + table.
Annotations let you add context: "April snapshot — Westside Center has 3 children starting in May."
Troubleshooting
Active count doesn't match what I know we have. Check that all active enrollments have the right status. Withdrawn and ended enrollments are counted in Total Enrolled, so compare against Active only.
Withdrawn children still appear. By design — historical records stay. Look at the Active card for current numbers; there's no filter to hide withdrawn enrollments.
Multi-site org shows the same center twice. Likely a duplicate center record from a migration. Contact [email protected] to merge.
Pie chart looks empty. All three categories are 0 — you have no enrollment records yet. Add some children first.