Move your data over (we do it for you)
Upload your roster, staff list, and records from your old system or paper. Our team sets everything up for you, free, whatever your size.
You don't have to retype a year of records to move to NestliCare. Send us what you already have and our team sets up your families, children, and staff for you. This is free for every daycare, no matter how many children you have.
How it works
- In the dashboard, go to Settings → Data Migration.
- Under Import Data, click Click to upload files and pick your files.
- That's it. Our team takes it from there and sets up your data in your account. We'll email you when it's ready or if we have a question.
What you can send
Send whatever you have. You do not need to clean it up or fit it to a template first.
- Children rosters or enrollment lists
- Staff or employee lists
- Family or parent contact sheets
- CSV exports, spreadsheets, or PDFs from your current software
- Photos of paper sign-in sheets or handwritten records
Files can be CSV, Excel, PDF, Word, or photos, up to 50 MB each.
What comes over, and what doesn't
We set up the forward-looking data that runs your daycare day to day:
- Families, parents, and children with their contact details
- Staff and their roles
- Rooms and enrollment so children land in the right place
A few things can't come over, and that's normal:
- Saved card and bank details never transfer between systems. This is a security rule that applies to every platform, not just us. Parents re-enter their payment method once on their first invoice, which takes under a minute.
- Historical attendance, photos, and old messages aren't migrated. Keep your old system open for reference, or export those records once before you close your account.
After your data lands
Once your families and children are in, finish setting up:
- Set up billing so you can send invoices.
- Invite your team so teachers can log in.
- Invite parents to the app from each family card.
Want help planning the whole switch?
The upload above covers the data itself. If you'd like a hand planning the full move (timing, what to tell parents, aligning with your billing cycle), email [email protected] with your current software name and how many children you have. We'll plan it with you. Also free. See Switching from other software for the full playbook.