Run a name-to-face check
Confirm every checked-in child by name and face and save it as a timestamped headcount for licensing.
A name-to-face check is a headcount where you look at each child, say their name, and confirm they are actually in front of you. Most state licensing rules expect one at every transition (arrival, leaving for the playground, coming back inside, before and after nap, loading a bus) and many centers run one on a fixed rhythm on top of that. NestliCare saves each check as a timestamped record with who ran it, which room, and how many children were expected versus confirmed.
Run one
- On the Dashboard tab, tap Log Activity. (On the web, use the Log Activity card.)
- Tap More Types (on the web, More Activities) and choose Name to Face.
- The roster narrows to the children checked in right now. There is no Select All here on purpose: tap each child as you see them.
- Watch the counter under the roster: it reads 3 of 4 confirmed · 1 not yet accounted for until every child has been tapped, then All 4 confirmed.
- Optional: add a note for anyone you could not confirm ("Ella is in the office with Ms. Lee").
- Tap Save Check.
The check shows on your Home tab as one card, for example Name to face · 3 of 4 children confirmed · Ella is in the office with Ms. Lee, with your name and the time.
Who sees it
Share with Parents switches off when you pick Name to Face. The check is a record for staff and admins, not something for the parent feed. On a phone or the web you can switch it back on for one check.
On a classroom tablet (Room Mode)
On an iPad in Room Mode, Name to Face is in the activity grid. Room Mode always saves the check as staff-only. On Android tablets, Room Mode doesn't have Name to Face yet. Use the phone app instead.
Fix a mistake
Missed a child, or tapped one who wasn't there? Run a new check. To fix only the note, tap the pencil on the card. See Edit or delete an activity.
Keep the old check rather than deleting it. Inspectors prefer a corrected record to a gap.
If your center turns on reminders
Some centers switch on a reminder: if the children in your room have been there longer than the center's interval with no check saved, you get a push saying a check is due. It only goes to staff who are clocked in, and it never fires for a room with nobody in it. Running a check clears it until the next interval.
Troubleshooting
The roster shows the whole room instead of who is checked in. Presence was still loading when you opened the tile. Close the tile and reopen it, or check the room's attendance card first.
"No children are checked in to this room right now." Nobody has been checked in yet today for this room. Check the children in first, then run the check.
A child who arrived is missing from the roster. They were checked in to a different room or center. Check the attendance card, then move them or check them in here.