Check occupancy with Room Insights
See live occupancy, staffing, ratios, and open spots across all your rooms at a glance.
Room Insights (under Organization → Room Insights) is a live view of how full your rooms are right now: who's present, who's staffing them, whether you're in ratio, and how many spots are open.
What it shows
At the top, four numbers summarize your whole organization: Children Present, Staff On-Site, Capacity (as a percentage), and Openings. Below, rooms are grouped by center. Each room card shows:
- Its age group and current occupancy (like
6/10) - The staff scheduled and present
- Children present versus absent
- Whether the room is in session
- The ratio (like
1:3) and how many spots are open
Use the Refresh button to pull the latest, and the center picker to focus on one location.
When to use it
- First thing in the morning to see who's in and whether every room is covered.
- Before taking an inquiry to see exactly how many openings you have and where.
- During the day to catch a room that's drifting out of ratio.
Related articles
Move a child to another room for the day
Move children between rooms during the day (opening and closing combines, nap, break cover, ratio) without touching their enrollment. Ratios, rosters, and parents follow the move.
Add a room
Create a room with its capacity and staff ratio. Rooms are where children are enrolled and grouped.
Before and after school care
Set up school-age children who come before school and again after it. One room with morning and afternoon schedules, a plan per pattern, a second room when you need it, and attendance that keeps both stays.
Deactivate or delete a room
Take a room offline when you close it seasonally, or permanently remove an empty room from your center.
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