What happens when I deactivate a staff member?
They can't log in anymore, and everything they ever did stays attached to their name. There is no delete; deactivate when someone leaves.
Two things, and only two:
- They can no longer log in. Their access ends.
- Their history stays. Every check-in they performed, every activity and photo they posted, every message and timesheet stays attached to their name, which is exactly what you want for your records and for licensing.
There is no delete for staff, because removing a person with real history would punch holes in your attendance and activity records. If you need to remove someone's personal details, deactivate them first, then use Erase personal details from the ⋯ menu on their card.
If they come back next summer, click Reactivate in the ⋯ menu on their staff card and they pick up where they left off. And if the same person was also a parent at your daycare, deactivating their staff side does not touch their parent profile; those are separate memberships on the same login.
Related: Deactivate a staff member, Invite your team, Can a staff member also be a parent?.